Ultimate Wedding Planning Checklist for Beginners
12 Months Before the Wedding
1. Determine Your Budget
- Outline your total budget.
- Decide how much each contributing party (you, parents, family) will provide.
2. Create a Guest List
- Draft an initial guest list with names and contact information.
- Consider the venue size and budget constraints.
3. Choose a Date
- Pick a couple of potential dates.
- Consider seasons, holidays, and family schedules.
4. Select a Wedding Theme
- Decide on the style: rustic, formal, destination, etc.
- Choose colors and motifs that reflect your personality.
5. Research Venues
- Make a list of prospective venues.
- Schedule tours to view spaces and ask about availability.
6. Hire a Wedding Planner
- If budget permits, hire a professional.
- If DIY, seek resources and books on wedding planning.
10 Months Before the Wedding
7. Book Your Venue
- Reserve your chosen venue.
- Understand the venue’s policies, accessibility, and services offered.
8. Select Key Vendors
- Research and hire a photographer and videographer.
- Consider a florist, caterer, and baker for the wedding cake.
9. Formalize Your Guest List
- Finalize the guest list for invites.
- Segment your list into groups: family, friends, colleagues.
10. Choose Attire
- Start looking for wedding attire (dress/tuxedo).
- Schedule fittings and alterations.
11. Create a Wedding Website
- Set up a website to share details with guests.
- Include your love story, wedding details, and registry information.
8 Months Before the Wedding
12. Send Save-the-Dates
- Mail out your save-the-date cards.
- Consider digital options for budget-friendly solutions.
13. Book Additional Vendors
- Hire a band or DJ.
- Look into wedding transportation (limo, shuttle, etc.).
14. Choose Ceremony Officiant
- Select someone who aligns with your beliefs.
- Schedule meetings to discuss ceremony details.
15. Decide on the Catering Menu
- Choose your menu based on guest preferences.
- Consider dietary restrictions and food trends.
6 Months Before the Wedding
16. Order Invitations
- Order and send invitations.
- Select RSVP options for guest convenience.
17. Plan the Honeymoon
- Decide on a honeymoon destination.
- Book travel arrangements and accommodations.
18. Schedule Hair and Makeup Trials
- Book trials with hairstylists and makeup artists.
- Secure your appointments for the wedding day.
19. Purchase Wedding Bands
- Shop for wedding rings that match your style.
- Ensure that both rings fit comfortably.
4 Months Before the Wedding
20. Finalize Guest Count
- Update the guest list based on RSVPs.
- Communicate with the caterer regarding numbers.
21. Plan Rehearsal Dinner
- Choose a location and make reservations.
- Create a guest list for the rehearsal dinner.
22. Review Vendor Contracts
- Go through contracts, ensuring all details are correct.
- Confirm bookings and payment schedules.
23. Organize Wedding Party Attire
- Coordinate outfits for bridesmaids and groomsmen.
- Ensure they are ordered and fitted as necessary.
2 Months Before the Wedding
24. Final Fittings
- Schedule final dress and tuxedo fittings.
- Ensure all alterations are completed.
25. Create a Day-of Timeline
- Outline a schedule detailing the ceremony and reception.
- Include key moments like toasts and special dances.
26. Confirm All Vendors
- Touch base with each vendor to confirm details and times.
- Provide them with your day-of timeline.
27. Create a Wedding Day Emergency Kit
- Pack essentials like safety pins, sewing kits, and snacks.
- Ensure someone has the kit on the wedding day.
1 Month Before the Wedding
28. Finalize Seating Arrangements
- Create a seating chart for the reception.
- Ensure the chart is accessible and understandable.
29. Prepare for the Ceremony
- Review ceremony details with the officiant and wedding party.
- Practice the order of events.
30. Send Final Payments
- Confirm last payments for all vendors as terms dictate.
- Keep receipts and documentation for your records.
1 Week Before the Wedding
31. Confirm Headcount with Caterer
- Double-check the final headcount for food and seating.
- Ensure no last-minute changes have occurred.
32. Final Buzz
- Remind guests about upcoming events (rehearsal, day-of).
- Coordinate transportation details for the wedding day.
33. Relax and Enjoy
- Take time for self-care before the big day.
- Spend time with family and friends to ease stress.
Day Before the Wedding
34. Attend Rehearsal
- Practice the ceremony with the wedding party.
- Discuss any last-minute details with the officiant.
35. Enjoy Rehearsal Dinner
- Celebrate with close family and friends.
- Use this time to relax and appreciate the journey.
36. Prepare for the Wedding Day
- Get a good night’s sleep.
- Set your attire and essentials out, ready for the morning.
Wedding Day
37. Take a Deep Breath
- Enjoy the day; remember what it’s all about.
- Surround yourself with supportive friends and family.
38. Trust Your Vendors
- Allow your organized vendors to manage their roles.
- Stay present; don’t sweat the small stuff.
39. Embrace Every Moment
- Savor each component of your day, from the ceremony to the reception.
- Remember to take time to soak in the love and joy around you.
